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Accounting Associate Duties and Responsibilities

Reports to: Financial Manager 

Company Culture: 

  • Exemplify the Hursthouse company culture at all times. 
    • Lead by example as well as continue to support the corporate goals for all company culture issues with all staff, subcontractors and clients. 
    • Demonstrate Hursthouse Core Focus, the Fish Philosophy and Hursthouse Service Principles in day-to-day interaction with both internal and external clients. 
  • Actively Participate in team meetings and company development meetings.
    • Add insight to benefit the company based on experience. 
    • Demonstrate the company culture at all company events and meetings. 

Responsibilities: 

  • Receive material items into Aspire system, assuring quantity and price accuracy.
  • Reconcile AP ledger between Aspire & Quickbooks systems.
  • Reconcile Vendor statements monthly.
  • Correspond with vendors as needed regarding open invoices.
  • Receive and process all incoming invoices in appropriate software system.
  • Prepare list of payables for weekly check run, monitoring for discount opportunities.
  • Maintaining current certificates of insurance and W9 forms for all subcontractors.
  • Month-end reconciliation of purchases vs. received material.
  • Input credit card receipts into Quickbooks or Aspire system and reconcile monthly credit card statements.
  • Reconcile processed work by verifying entries and comparing system reports to balances,resolving purchase order, invoice, or payment discrepancies and documentation.
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
  • Ensure credit is received for outstanding memos. 
  • Three-way PO match.
  • Maintain accounting ledgers by verifying and posting account transactions.
  • Protect organization’s value by keeping information confidential.